COVID-19 Policies and Procedures

Covid-19 Emergency

Recording/Live Stream Procedures

Due to the current health situation and in order to comply with the distance and cleaning recommendations of NARAS , CDC, The State of Georgia and Avondale Estates, Ga, Itchy Brain Recording is implementing the following procedures:

A Room:

  1. We are limiting the occupancy of the studio to 10 musicians or 6 vocalists.
  2. Only ONE person will be allowed in the control room with the engineer.
  3. Each person in studio will wear face covering entering the studio building.
  4. Each person entering will agree to have temperature taken using a non contact thermometer, a temperature of 100+ degrees will bar entry and forfeit deposit (50% of normal charge).
  5. Each person will wash hands using disinfectant soap as soon as they enter Studio and anytime they leave the studio durring the session.
  6. Only two people will be allowed in the lounge/bathroom area at a time.
  7. Face covering to be in place anytime Engineer or other staff member is in room.
  8. If using bathroom or other facilities please use provided cleaning supplies to wipe down area.
  9. Until further notice, No food or drink to be provided by the studio. Clients should bring their own coffee, water or other beverages and food. Meals may also be ordered by delivery using apps of their choice with a “text or call upon arrival” and a pickup outside, if possible, wipe down articles with disinfectant before bringing them inside. Consider kitchens being “one in and one out” to maintain social distance.
  10. Clients should provide personal headphones/in-ear monitors and adapters if they can. Studio will provide clean and sanitized headphones should client need them
  11. When leaving, Clients will keep face covering in place, the engineer will open and close doors.
  12. After clients leave engineer will use disinfectant wipes and:
    1. Wipe down headphones, headphone mixers, headphone cable and microphones.
    2. If drums, amps, guitars or keys were used those will also be wiped down.
    3. All doors and door handles will be wiped down before closing up rooms.
    4. Bathroom will be wiped down and cleaned (including trash).
    5. Kitchen area will be cleaned and wipe down.
    6. At end of day, all trash will be gathered and put on street (or in outside trashcan).
    7. At end of day Desk, Keyboard, Mouse, Chair and all other surfaces in A room and control room will be cleaned and wiped down.

B Suite:

  1. We are limiting the occupancy of the B Suite to 1 Client and NO guests.
  2. Only two people will be allowed in the lounge/bathroom area at a time.
  3. Each person will wear face covering entering the studio building.
  4. Each person entering will agree to have temperature taken using a non contact thermometer, a temperature of 100+ degrees will bar entry and forfeit deposit.
  5. Each person will wash hands using disinfectant soap as soon as they enter Studio.
  6. Face covering to remain in place during session unless singing/speaking and then to be removed only to perform.
  7. When leaving, Client will keep face covering in place, the engineer will open and close doors.
  8. After clients leave engineer will use disinfectant wipes and:
    1. Wipe down headphones, headphone mixers, headphone cable and microphone after each session.
    2. All doors and door handles will be wiped down after each session.
    3. Bathroom will be wiped down and cleaned after each session.
    4. At end of day kitchen area will be cleaned and wipe down (if used).
    5. At end of day Desk, Keyboard, Mouse, Chair and all other surfaces in B Suite will be cleaned and wiped down.
    6. At end of day, all trash will be gathered and put on street (or in outside trashcan).

Per Ga Orders:

All such businesses shall implement measures which mitigate the exposure and spread of COVID-19. Such measures shall include:

1. Screening and evaluating workers who exhibit signs of illness, such as a fever over 100.4 degrees Fahrenheit, cough, or shortness of breath;

2. Requiring workers who exhibit signs of illness to not report to work or to seek medical attention;

3. Enhancing sanitation of the workplace as appropriate;

4. Requiring hand washing or sanitation by workers at appropriate places within the business location;

5. Providing personal protective equipment as available and appropriate to the function and location of the worker within the business location;

6. Prohibiting gatherings of workers during working hours;

7. Permitting workers to take breaks and meals outside, in their office or personal workspace, or in such other areas where proper social distancing is attainable;

8. Implementing teleworking for all possible workers;

9. Implementing staggered shifts for all possible workers;

10. Holding all meetings and conferences virtually, wherever possible;

11. Delivering intangible services remotely wherever possible;

12. Discouraging workers from using other workers’ phones, desks, offices, or other work tools and equipment;

13. Prohibiting handshaking and other unnecessary person-to­ person contact in the workplace;

14. Placing notices that encourage hand hygiene at the entrance to the workplace and in other workplace areas where they are likely to be seen;

15. Suspending the use of Personal Identification Number (“PIN”) pads, PIN entry devices, electronic signature capture, and any other credit card receipt signature requirements to the extent such suspension is permitted by agreements with credit card companies and credit agencies;

16. Enforcing social distancing of non-cohabitating persons while present on such entity’s leased or owned property;

17. For retailers and service providers, providing for alternative points of sale outside of buildings, including curbside pickup or delivery of products and/ or services if an alternative point of sale is permitted under Georgia law;

18. Increasing physical space between workers and customers;

19. Providing disinfectant and sanitation products for workers to clean their workspace, equipment, and tools;

20. Increasing physical space between workers’ worksites to at least six (6) feet.

NARAS GUIDELINES

  1. Evaluate rooms in the studio facility and make necessary adjustments to ensure social distancing (a minimum of six feet). In areas such as hallways where six feet of distance is not possible, stagger the use of the spaces to keep distance. Do not congregate in hallways, elevators or other spaces.
  2. Until further notice, consider requiring individuals to wear cloth face coverings while inside the entire facility; in some parts of the country, face coverings may be required by law in outdoor areas as well. Ask clients to bring their own face coverings or masks, but consider having additional disposable masks, washable face coverings and disposable gloves on hand.
  1. Have vocals or any instruments that cannot be performed with face coverings take place in an isolation room or an otherwise empty studio. No vocals in the control room if there are other people, including engineers and producers, in the control room.
  2. Consider limiting studio access to essential personnel or, at minimum, limit the number of visitors. Limit the number of people allowed in the control room and/or performance spaces so that people can be at least six feet apart.
  3. Consider having clients and engineers sign in electronically upon arrival each day. You may choose to require clients, engineers and others to have their temperature taken with an infrared thermometer upon entry to the facility. Either in combination with taking temperatures or as an alternative, consider whether to require a simple questionnaire/self-declaration with date working at studio, information on any recent travel, contacts and symptoms. This can be done online from the person’s home earlier in the day of the session using an app so it is touchless at the studio, or on a tablet that can be cleaned between visitors. Payment should be as touchless as possible as well.
  4. Send a copy of your COVID-19 related protocols to clients in advance of their session and post in various areas around the studio as reminders.
  5. If your building has elevators, limit the number of people who are allowed to use the elevators at once and consider requiring face coverings in elevators. Consider whether there is a way to limit touching surfaces (e.g., buttons) in elevators and whether to require people to use tissues or gloves to do so.
  6. Consider disinfecting footwear, or providing over-the-shoe booties for those entering the studio. Hands should be washed with soap and water for at least 20 seconds upon arrival and frequently throughout the day. Post proper handwashing reminders in bathrooms and other areas.
  7. The facility’s engineers should wear facial coverings at all times and gloves whenever they need to enter a performance space. There may be times when an engineer briefly needs to be within six feet of a performer, so it is imperative that facial coverings are worn by all. Consider acrylic face shields when it is necessary to be within six feet of another person.
  8. Routinely clean and disinfect all frequently touched surfaces, such as workstations, countertops, handrails, and doorknobs. Designate a staff person to be in charge of this and consider posting the schedule of cleanings so all are aware. Have sufficient cleaning and disinfecting supplies available. Regularly disinfect all surfaces after all sessions: consoles, workstations, gear, seating, restrooms, offices, door handles and push panels, etc. When cleaning/disinfecting, use appropriate products based on guidelines by the CDC and Environmental Protection Agency (EPA).
  9. Microphones should be monitored and cleaned before and after all sessions. Consider requesting that musicians and vocalists bring their own personal pop filters and sanitize them themselves. Isopropyl alcohol is recommended for cleaning (see link to Sennheiser cleaning recommendations below and remember alcohol is highly flammable!)
  10. Provide tissues, paper towels, no-touch trash cans, and hand sanitizer (recommend at least 60% alcohol) in bathrooms. Request clients and staff to wipe down counters, faucet handles, toilet seats, and handles with sanitizer after use.
  11. Provide visible hand sanitizer in various other parts of the facility, including control rooms, studios, bathrooms, kitchen, etc.
  12. If possible, request that musicians and vocalists bring their own personal headphones with ¼-inch jacks and sanitize them themselves.
  13. Consider no food or drink to be served by the studio and no runners for food or anything else available until further notice. Ask clients to bring their own coffee, water (bottles refillable at studio) or other beverages and food. Meals may also be ordered by delivery using apps of their choice with a “text or call upon arrival” and a pickup outside, if possible, wipe down articles with disinfectant before bringing them inside. Consider kitchens being “one in and one out” to maintain social distance.
  14. If possible, if there will be more than one session happening at a time, consider separate entrances and bathrooms for each session.
  15. Consider HVAC filter cleaning and replacement.
  16. At some studios, it has already been standard practice to clean and sanitize microphones and other equipment with high powered UV light wands after each use. Others have UV filters on air conditioning. To date, UV light has not been proven to specifically kill the COVID-19 virus, however it is used in some hospitals for general disinfecting and is being tested elsewhere. UV light wands, etc., must be used with great care.
  17. Consider remote work stations with staff at “safer at home” locations where practical to facilitate some services: editing, cleaning, mixing, bouncing stems, etc.
  1. Shift staff and/or session schedules where possible to maximize social distancing.